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Car Dealership Point-of-Sale Software Defined

News and Insights March 24, 2023

By: Fuse
11 minute read

Virtually every retail business has a point-of-sale system. Retailers – regardless of whether they are online or brick-and-mortar stores – need convenient, frictionless ways to transact and get paid.

Systems like Clover, Square, Shopify, and Toast have empowered businesses large and small to create better shopping (and paying) experiences. These software applications make transactions intuitive, transparent, and speedy. And, by giving customers control over the process, they help create trust.

Where Exactly Is the Car Dealer Point of Sale?

The point of sale (POS) is the point at which a customer completes a transaction with a business. For retail businesses, the POS is typically the point at which the customer pays for their purchase. In a brick-and-mortar shop, this generally takes place as the customer hands over their money (whether it’s cash, card, or digital wallet). 

For online businesses, the point of sale is similar — the customer enters their details, and payment is taken in exchange for goods or services. 

The POS for car dealerships, however, is a little more complex. Unlike buying an off-the-shelf item in a shop, a customer can’t just pick a car they like and drive off into the sunset. 

As a result, traditional dealerships usually have two points of sale: 

  • Firstly there’s the transaction for the vehicle itself — the showroom POS. 
  • Second is the finance and insurance (F&I) point of sale to sort out any loans, insurance paperwork, and extended warranty options. 

Auto F&I is an essential part of the sales process — it’s the part that ensures a customer leaves the dealership having adhered to legal requirements and with the correct documents. However, this part of the sale can also slow things down, causing frustration and reducing customer satisfaction. 

Download the Guide: Driving Dealership Customer Satisfaction and Profits with the Modern Retail Approach

Download the Guide: Driving Dealership Customer Satisfaction and Profits with the Modern Retail Approach


4 Dealership Point-of-Sale Points of Friction

We can see that the F&I point of sale is vital but can be cumbersome — but how exactly does this dealership POS cause friction in the sales process?

In the traditional dealership business model, friction points can interfere with the smooth running of the POS.

Friction Point #1. The Gulf Between Digital and In-Person Interaction

First up, while visiting a dealership may have been the only way to buy a new car in the past, customers can now conduct research online and make decisions about purchases on the spot. 

Having relevant and well laid-out information on your website is therefore essential. From financing options and payment terms to details as simple as a dealership’s contact details — these basics immediately build trust and engagement.

Customers want a seamless transition from finding what they want online to speaking with a salesperson to ultimately completing the purchase. If they find the vehicle they want but can’t call a member of your sales team to discuss any queries, this can create friction and lead them to search for another dealership.

Related Read: Dealership Conversion Rates: How Not to Waste Web Traffic

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Friction Point #2. Negotiation

Unclear pricing and the need to haggle can also slow the path to a sale. Not only does it take time to reach an agreement, putting pressure on both parties, but it can also put some customers off. 

While tough negotiators may be able to get the price they want, not everybody is comfortable with haggling. Generally, customers prefer a clear dealership pricing strategy that allows them to see what value they’re getting for their money.

Friction Point #3. Pressure

Likewise, pushy sales techniques can be off putting. While encouraging a customer to upgrade or make that extra purchase might bring in more revenue in the short term, it may cause reluctance, slowing down the customer journey or even bringing it to a halt. What’s more, putting pressure on a customer may deter them from coming back to your dealership for future purchases.

Related Read: Auto Retailing: 5 Predictions for the Future

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Friction Point #4. Multiple Points of Contact

In a brick-and-mortar shop, you’ll generally only interact with one salesperson at the till. However, a traditional car dealership will often pass customers from one department to another to reach the point of sale. One employee may show them around the lot while another processes the vehicle purchase, and someone else handles F&I. This can be further complicated when you add an online service into the mix.

From repeated information to time spent waiting to speak to different departments, multiple points of contact can slow down the sales journey and create friction. 

In order to alleviate this friction from the customer experience, many modern dealers are adopting automotive POS software

Much like the POS system used by restaurant staff, car dealership POS software is mobile and can be managed by one person, reducing the need to have multiple points of contact. 

It can help smooth the transition from showroom to desk, providing a more convenient and efficient way for salespeople to handle car deals. Additionally, it helps to create a better experience for customers by allowing them to work with one salesperson directly rather than having to go through an intermediary.

Related Read: Dealership Customer Service: The Secret to Repeat Customers

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3 Benefits of Alleviating Friction at the Car Dealer Point of Sale

Why is it so crucial to reduce friction at the dealership point of sale? Creating a smooth and efficient sales process is invaluable when growing a car dealership business for several reasons.

A gif of the actor Chris Farley lifting his shades and exclaiming, "Whoa". The text above the gif reads: What if we told you a smooth sales process with fast transactions leads to great customer experience, higher satisfaction and more repeat sales?

Benefit #1: Builds Customer Trust

A fruitful sale is about more than completing a single transaction. The most successful dealerships build trusting relationships with their customers. Not only does this create a more pleasant experience for all involved, but it also increases the likelihood of that customer returning and doing business with you in the future.

Benefit #2: Saves Time (and Time Is Money)

Perhaps the most quantifiable benefit here is a frictionless journey to the POS, which is good news for both customers and dealerships. A long, drawn-out sales process is not good for time management. Improving the efficiency of your systems allows you to make more sales on any given day. 

Benefit #3: An Improved Customer Experience

Saving time is beneficial in another way too: it creates a better customer experience. This, in itself, has a positive domino effect — customers don’t want to hang around at dealerships, so R. Happy customers are also likely to recommend your dealership to others. 

Related Read: The History of Automotive Retail and a Guide to the Dealership of the Future

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What Is a Car Dealership Point-of-Sale (POS) System?

Until now, dealerships have had to use several software systems to sell a car. Multiple systems cause confusion, are less transparent, and are more prone to errors. It’s difficult to give customers control and build trust when they are moved from office to office and application to application. 

In excess of 90% of car sales happen in the dealership. It shouldn't take three or more hours to buy a car. Isn't it time we fixed the in-store process?

To be a true point-of-sale (POS) system for car dealerships, a solution must be:

  1. A single source of truth for the purchase transaction.

    A car dealership POS system must integrate with the other software systems needed to buy and sell a car — including but not limited to legacy platforms like the dealership management system (DMS).

    It must also streamline access and data entry across platforms to eliminate the need for multiple logins and rote work. This includes accommodating electronic signatures and providing a ready-to-print function for documents requiring pen and paper.

    The goal is for dealers to increase profitability through greater efficiency, expedited transactions, reduced transaction costs, and better customer experiences.

  2. Configurable.

    A true POS solution must be flexible enough to be tailored to meet the unique needs of the dealership and its customers, but also systematic enough to support an easily repeatable process. It must allow multiple permission sets so dealers can control who can read, write, edit, and approve transactions as well as who can adjust profitability parameters. It must have compliance guardrails in place to ensure careless mistakes are caught and important information isn’t overlooked.

    At the same time, the POS solution must not be so rigid that the process it supports can’t pivot to accommodate various customer requests (e.g., like when a customer stops the deal to ask how much their trade-in is worth, the progress made in the POS system should be saved so the previous steps don’t need to be repeated).

    The endgame is for salespeople to be able to complete transactions quickly, leveraging automation while building customer trust.

  3. Customer-facing.

    All retail segments outside of automotive employ a POS system. For example, think about the POS systems found in checkout lines at big-box retail stores as well as those located table-side at many sit-down restaurants.

    These systems reduce wait times and allow customers to better understand the terms of purchase. If a customer adds a pack of chewing gum or a slice of pie to their order, they can see in real time how that item affects their total cost. Letting customers see the effects of those inputs firsthand creates clarity and builds trust. Ultimately, any POS system must do the same.

    Thus, for a dealership, a POS system should be able to display multiple lender options so potential car buyers are afforded the power of choice. And, like those table-side restaurant systems, a dealership POS should be able to be portable or mobile, so the sale can take place in the most advantageous environment possible.

Fuse Is POS Software for Car Dealerships

Fuse Transact is a single-screen, cloud-based POS application for car dealerships that can be deployed on any computer or tablet to promote transparency, quicker transactions, and trust (by giving customers a measure of control). Here’s how:

  • In the desking stage, multiple options are presented and configured in front of the dealership customer in the familiar style of Priceline or Expedia. Transparency and choice build trust.

  • After the dealership customer has selected a repayment or leasing option, the terms are reviewed before transitioning to the credit application.

  • Next, the dealership customer completes the credit application via computer or tablet in Fuse Transact. This is made possible through integrations with RouteOne and Dealertrack.

  • After the credit application is completed, a customizable column-based F&I menu presents protection products. Dealership videos and PDFs can be added to the menu to assist in education and selling.

  • In the instances when a lender or government entity does not recognize digital signatures as authoritative, Fuse Transact provides a "ready to print" button for wet signatures.

  • DMS ID and RouteOne credit app ID deal numbers are displayed right in the Fuse Transact deal jacket, thus eliminating duplicative data entry.

  • Lastly, all signed documents are stored in the Fuse Transact deal jacket. These documents can be viewed, emailed, or printed for the customer.

Tech Tip: Fuse Transact can be deployed on any computer or tablet to promote transparency, quicker transactions, and customer trust.

The best part is that, when Fuse Transact is combined with Fuse Dynamic Payments and Fuse Digital Retail, the suite of tools enables dealership customers to enjoy seamless experiences transitioning from online to in-store on through to sign and drive.

Of course, buying and selling a car will never be as simple as buying and selling a pack of gum or a slice of pie, but it can be easier, faster, and more transparent with Fuse. A bonus? Early adopters are discovering meaningful ways to build sustainable profitability and differentiate their dealerships based on customer experience.

Isn’t it time to make buying and selling a car easier?!

See How Fuse Transact Works: Watch the Video Now

See How Fuse Transact Works: Watch the Video Now

Originally published July 2021. Updated March 2023.

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